Exhibitor Resources

Exhibitors

Thank you for reserving exhibit space at the 2022 ASLA Conference on Landscape Architecture. We are excited about the year ahead as we prepare for a destination that has hosted one of our highest attended conferences in the past. The following information of exhibitor resources are here to help you with your exhibit.

ASLA is committed to providing a healthy environment for everyone during this in-person event. As we did in 2021, ASLA will continue to follow recommendations from federal, state, and local level agencies; the Center for Disease Control and Prevention (CDC); and the World Health Organization. We will revise protocol as needed based on those guidelines.

We want you to be successful and to increase our customer service support to you – every chance we get!

If you have questions or need assistance with your booth please contact, Michelle, our exhibits manager at mmobley@asla.org.

HELPFUL DOCUMENTS AND EXPO INFORMATION

Exhibitor Bootcamp

Thank you for choosing to exhibit at the 2022 Conference on Landscape Architecture. As a partner we want to provide you with as many resources as possible to assist you with a successful exhibit experience. New this year, we are launched an Exhibitor Bootcamp.

Each session was recorded and posted to this page below.

Session recordings and PowerPoints:

July 11, 2022 Session: Basic Training
Demystifying Booth Guidelines and the Exhibitor Kit
Session Recording, Passcode: ASLA@1899
Bootcamp 1. Basic Training Presentation

July 18, 2022: New Recruits / Tie your LA CES
How to Become LA CES Certified & First Timers Welcome
Session Recording, Passcode: ASLA@1899
Bootcamp 2. New Recruits/Tie your LA CES Presentation

August 15, 2022: Social Forces
Using Social Media to Ramp Up Your Booth Visits
Session Recording, Passcode: ASLA@1899
Bootcamp 3. Social Forces Presentation

September 12, 2022: Know Your Allies
Human Connection Creates Opportunities. Learn about engagement activities that will not break the bank.
Session Recording, Passcode: ASLA@1899
Bootcamp 4. Engagement Activities

September 19, 2022: It’s Time to Go
Down and dirty with the details. We have invited the general contracting team to answer union labor questions, equipment orders, and review of cost saving deadlines.
Session Recording, Passcode: ASLA@1899
Bootcamp 5. It’s Go Time

October 10, 2022: Base Access
Complimentary EXPO Only passes, how to get them and use them. Utilize passes to strengthen customer relationships
Session Recording, Passcode: ASLA@1899
Bootcamp 6. Base Access

October 17, 2022: Rules Engagement
Overview of Design Day Live and how you can participate. What is your game plan to reach your audience pre-event, onsite and post event, marketing opportunities in and outside of your booth?

Bootcamp Part 2:  Learn more about how to improve your sustainable efforts or how your company can be recognized for your green efforts at the EXPO. What is SITES and why are LA’s making buying decisions based on sustainability?
Session Recording, Passcode: ASLA@1899
Bootcamp 7. SITES

October 31, 2022: Questions about the EXPO
Bootcamp 8. Final Q&A

Exhibit Marketers Café Community

As an ASLA exhibitor, you’re invited to join us in the Exhibit Marketers Café Community! Inside  you’ll find a variety of resources and tools for all stages of your strategy and planning.

To take advantage of these resources:

  1. Create your free account at www.exhibitmarketerscafe.com/community.
  2. Once inside the Community, you’ll see a blue button to send Marlys a private message and tell her you’re an ASLA exhibitor.
  3. She will give you access to our private ASLA exhibitor group. This is where you’ll find education resources specific to the show, including links to the webinar replays (plus maybe a few surprises along the way). You’ll also have access to other resources inside the Community.

Once you’re logged in, be sure to watch the video pinned in the feed for a quick tour.  See you on the inside!

 


REGISTRATION

Attendee and exhibit booth staff registration will open in mid-June. Each exhibiting company receives one full complimentary conference registration plus two EXPO floor only complimentary passes for each 10×10 booth purchased. Each exhibiting company is allowed to purchase additional registrations beyond their allotment.

Exhibitor registration rates:

Exhibit booth staff – $675.00
Full conference registration advanced rate – $799.00
Full conference registration onsite rate – $929.00
 

ASLA exhibitor customer service for registration and housing
Email:  ASLAexhibitor@maritz.com 
Phone:
(864) 208-0397 (available Monday-Friday 9am–5pm EST)


ASLA 2022 EXPO SCHEDULE

EVENTDayTime
EXPO 
Saturday, November 12, 20229:30am - 6:00pm
Sunday, November 13, 202210:00am - 2:00pm 
Exhibitor Only Events
LAMMY AwardsFriday, November 11, 20225:30pm - 7:00pm
Networking BreakfastSunday, November 13, 20229:00am -10:00am 
Wait for the Crate PartySunday, November 13, 20222:00pm - 4:00pm
Suggested Events for Exhibitors to Network
LABash Block Party @EXPO (formerly alumni tailgate)Saturday, November 12, 20224:30pm-6:00pm
EXPO Set-up/ Dismantle 
Set-upThursday, November 10, 20229:00am - 5:00pm
Set-upFriday, November 11, 20229:00am - 5:00pm
DismantleSunday, November 13, 20222:00pm- 5:00pm
Dismantle Monday, November 14, 20229:00am - 1:00pm

All exhibitors are invited to join us for the LAMMY Awards to recognize the best in Landscape Architecture Magazine advertising for the previous twelve months. This is your opportunity to view the finalists, see the winners revealed, and hear our esteemed jury discuss their selections. The LAMMY’s provide valuable insight into effectively building your brand with landscape architecture professionals.


OBLIGATIONS 

Every exhibitor must submit the following documents, or they will not be allowed to set-up on the show floor for the 2022 EXPO.

Certificate of Insurance

General liability and fire insurance is the responsibility of the Exhibitor. A certificate must be furnished naming ASLA as additionally insured with limits of liability of at least $1,000,000 combined single limits including bodily injury and property damage.

Please be sure that your certificate includes limits of liability, lists the Moscone Center and its address (747 Howard St, San Francisco, CA 94103) as the facility where the event takes place in the forms operation box, and the dates of coverage to include load-in and load-out (November 10-14, 2022).

Insurance Coverage is not optional. Proof of insurance is required to be submitted to Michelle Mobley by Friday, September 2, 2022, at 5pm EST. Set-up on the show floor will not be allowed without proof of insurance on file. To submit your certificate of insurance submit your form here.

Booth Plan Approval

Schematic is required for submission and approval if your booth is larger than a 10×10. ASLA follows the IAEE Guidelines for Display Rules and Regulations for exhibiting.

Approval of the booth plan is required before set-up is allowed on the show floor. Booth plans must be submitted to Michelle Mobley by Friday, September 2, 2022, at 5pm EST. To submit your booth plan please upload the document through this link.


HOTEL INFORMATION

ASLA has negotiated special discounted room rates at ten San Francisco hotels, all within walking distance of the Moscone Center.  When exhibitors book their hotel room in the official hotel group block it helps ASLA negotiate better room rates and secure the cities in which you want to exhibit. Also, it ensures you receive excellent customer service support, if needed.

You can book hotel reservations through your exhibit booth staff registration dashboard.

*Important Note – the only hotel registration company that ASLA has partnered with is Maritz. If you are contacted by any other hotel reservation company, you are experiencing a fraud.

If you cancel your exhibit booth, you will still be responsible for canceling any travel arrangements you have made, including your hotel room block.

You can make hotel reservation changes or cancel a reservation any time before October 27, 2022, on our registration website that is powered by Maritz. Any changes or cancellations after this date will need to be with the hotel directly. You may do this any time after November 1, when they will have your reservation in their system.

If your hotel cancellation is received 72 hours or less before your arrival, you will be charged one night’s room and tax.

All blocks of 10 rooms or more must have names and credit cards applied to the individual rooms no later than September 29, 2022. If you have not provided a name for each room in your hotel block by this date, your rooms will be canceled.

Please note: Your hotel may charge the first night’s room and tax on or after October 20, 2022 and will be applied towards your stay.

ASLA exhibitor customer service for registration and housing
Email:  ASLAexhibitor@maritz.com 
Phone:
(864) 208-0397 (available Monday-Friday 9am–5pm EST)


VACCINE/TEST REQUIREMENT

ASLA is following local city guidelines which are subject to change during the planning process. For the latest requirements please visit the Moscone Center website for details.   

We appreciate your willingness to work with ASLA as we continue to navigate through this pandemic. The health and well-being of our industry partners and attendees will remain our top priority. We will continue to communicate any updates and related information via email and our exhibitor website.

Questions? Please contact me at mmobley@asla.org