Exhibitor Resources

Exhibitors

Thank you for reserving exhibit space at the 2022 ASLA Conference on Landscape Architecture. We are excited about the year ahead as we prepare for a destination that has hosted one of our highest attended conferences in the past.

We are committed to providing a healthy environment for everyone during this in-person event. As we did in 2021, ASLA will continue to follow recommendations from federal, state, and local level agencies; the Center for Disease Control and Prevention (CDC); and the World Health Organization. We will revise protocol as needed based on those guidelines.

We want you to be successful and we want to increase our customer service support to you – every chance we get!

If you have questions or need assistance with your booth please contact, Michelle, our exhibits manager at mmobley@asla.org.

What Do I Need To Know?


REGISTRATION

Attendee and exhibit booth staff registration will open in mid-June. Each exhibiting company receives one full complimentary conference registration plus two EXPO floor only complimentary passes for each 10×10 booth purchased. Each exhibiting company is allowed to purchase additional registrations beyond their allotment.

Exhibitor registration rates:

Exhibit booth staff – $675.00
Full conference registration advanced rate – $799.00
Full conference registration onsite rate – $929.00
 

ASLA exhibitor customer service for registration and housing
Email:  ASLAexhibitor@maritz.com 
Phone:
(864) 208-0397 (available Monday-Friday 9am–5pm EST)


ASLA 2022 EXPO SCHEDULE

EVENTDayTime
EXPO 
Saturday, November 12, 20229:30am - 6:00pm
Sunday, November 13, 202210:00am - 2:00pm 
Exhibitor Only Events
LAMMY AwardsFriday, November 11, 20226:00pm - 7:30pm
Networking BreakfastSunday, November 13, 20229:00am -10:00 am 
Wait for the Crate PartySunday, November 13, 20222:00pm - 4:00pm
Suggested Events for Exhibitors to Network
Alumni TailgateSaturday, November 13, 20224:30pm-6:00pm
EXPO Set-up/ Dismantle 
Set-upThursday, November 10, 20229:00am - 5:00pm
Set-upFriday, November 11, 20229:00am - 5:00pm
DismantleSunday, November 13, 20222:00pm- 5:00pm
Dismantle Monday, November 14, 20229:00am - 1:00pm

OBLIGATIONS 

Every exhibitor must submit the following documents, or they will not be allowed to set-up on the show floor for the 2022 EXPO.

Certificate of Insurance

General liability and fire insurance is the responsibility of the Exhibitor. A certificate must be furnished naming ASLA as additionally insured with limits of liability of at least $1,000,000 combined single limits including bodily injury and property damage.

Please be sure that your certificate includes limits of liability, lists the Moscone Center and its address (747 Howard St, San Francisco, CA 94103) as the facility where the event takes place in the forms operation box, and the dates of coverage to include load-in and load-out (November 10-14, 2022).

Booth Plan Approval

Schematic is required for submission and approval if your booth is larger than a 10×10. ASLA follows the IAEE Guidelines for Display Rules and Regulations for exhibiting.


HOTEL INFORMATION

ASLA has negotiated special discounted room rates at ten San Francisco hotels, all within walking distance of the Moscone Center.  When exhibitors book their hotel room in the official hotel group block it helps ASLA negotiate better room rates and secure the cities in which you want to exhibit. Also, it ensures you receive excellent customer service support, if needed. 

You can book hotel reservations through your exhibit booth staff registration dashboard.

*Important Note – the only hotel registration company that ASLA has partnered with is Maritz. If you are contacted by any other hotel reservation company, you are experiencing a fraud.

If you cancel your exhibit booth, you will still be responsible for canceling any travel arrangements you have made, including your hotel room block.

You can make hotel reservation changes or cancel a reservation any time before October 27, 2022, on our registration website that is powered by Maritz. Any changes or cancellations after this date will need to be with the hotel directly. You may do this any time after November 1, when they will have your reservation in their system.

If your hotel cancellation is received 72 hours or less before your arrival, you will be charged one night’s room and tax.

All blocks of 10 rooms or more must have names and credit cards applied to the individual rooms no later than September 29, 2022. If you have not provided a name for each room in your hotel block by this date, your rooms will be canceled.

Please note: Your hotel may charge the first night’s room and tax on or after October 20, 2022 and will be applied towards your stay.

ASLA exhibitor customer service for registration and housing
Email:  ASLAexhibitor@maritz.com 
Phone:
(864) 208-0397 (available Monday-Friday 9am–5pm EST)


VACCINE/TEST REQUIREMENT

ASLA is following local city guidelines which are subject to change during the planning process. For the latest requirements please visit the Moscone Center website for details.   

Currently, the Moscone Center requires everyone that enters the building to show proof of vaccination (including booster) OR a negative COVID-19 test for events with more than 1,000 participants.

We appreciate your willingness to work with ASLA as we continue to navigate through this pandemic. The health and well-being of our industry partners and attendees will remain our top priority. We will continue to communicate any updates and related information via email and our exhibitor website.

Questions? Please contact me at mmobley@asla.org