What Do I Need To Do?

• Order Booth Materials, Ship Freight, and Confirm Services
• Register Your Team for the Conference
• Update your Exhibitor Profile
• Submit Certificate of Insurance
• Submit Your Booth Plan
  

HELPFUL DOCUMENTS AND EXPO INFORMATION

• ASLA Mission
• Obligations
• Free Education for Exhibitors
• EXPO FAQ
• Rules Governing the EXPO
• EXPO Hours

• • 2022 EXPO floor plan
  • Registration Information
  • Certificate of Insurance Overview
  • Rainprotection.net Insurance Coverage
  • ASLA Booth Plan Overview

• IAEE Booth Guidelines
• Affiliated Event Form
• Mosone Catering Menus
• Moscone Catering Order Forms
• Customer Support
• Lead Retrieval Order Form

Exhibitor Bootcamp

Thank you for choosing to exhibit at the 2022 Conference on Landscape Architecture. As a partner we want to provide you with as many resources as possible to assist you with a successful exhibit experience. New this year, we are launching an Exhibitor Bootcamp. It is optional to participate in these sessions.

Each session will take place at 2:30 pm ET and is scheduled for 30 minutes. The first twenty minutes will feature content and resources and the last ten minutes will host a question-and-answer portion. Each session will be recorded and posted to this page, post event.

Session recordings and PowerPoints:

July 11, 2022 Session: Basic Training
Demystifying Booth Guidelines and the Exhibitor Kit
Session Recording, Passcode: ASLA@1899
Bootcamp 1. Basic Training Presentation

July 18, 2022: New Recruits / Tie your LA CES
How to Become LA CES Certified & First Timers Welcome
Session Recording, Passcode: ASLA@1899
Bootcamp 2. New Recruits/Tie your LA CES Presentation

August 15, 2022: Social Forces
Using Social Media to Ramp Up Your Booth Visits
Session Recording, Passcode: ASLA@1899
Bootcamp 3. Social Forces Presentation

Upcoming sessions:  

August 8, 2022: Green Team Lineup (To Be Rescheduled)
Learn more about how to improve your sustainable efforts or how your company can be recognized for your green efforts at the EXPO. What is SITES and why are LA’s making buying decisions based on sustainability?

September 12, 2022: Know Your Allies
Human Connection Creates Opportunities. Learn about engagement activities that will not break the bank.

September 19, 2022: It’s Go Time
Down and dirty with the details. We have invited the general contracting team to answer union labor questions, equipment orders, and review of cost saving deadlines.

October 10, 2022: Base Access
Complimentary EXPO Only passes, how to get them and use them. Utilize passes to strengthen customer relationships

October 17, 2022: Rules Engagement
Overview of Design Day Live and how you can participate. What is your game plan to reach your audience pre-event, onsite and post event, marketing opportunities in and outside of your booth?

REGISTRATION

Attendee and exhibit booth staff registration will open in mid-June. Each exhibiting company receives one full complimentary conference registration plus two EXPO floor only complimentary passes for each 10×10 booth purchased. Each exhibiting company is allowed to purchase additional registrations beyond their allotment.

Exhibitor registration rates:

All exhibitors are invited to join us for the LAMMY Awards to recognize the best in Landscape Architecture Magazine advertising for the previous twelve months. This is your opportunity to view the finalists, see the winners revealed, and hear our esteemed jury discuss their selections. The LAMMY’s provide valuable insight into effectively building your brand with landscape architecture professionals.

OBLIGATIONS 

Every exhibitor must submit the following documents, or they will not be allowed to set-up on the show floor for the 2022 EXPO.

Certificate of Insurance

General liability and fire insurance is the responsibility of the Exhibitor. A certificate must be furnished naming ASLA as additionally insured with limits of liability of at least $1,000,000 combined single limits including bodily injury and property damage.

Please be sure that your certificate includes limits of liability, lists the Moscone Center and its address (747 Howard St, San Francisco, CA 94103) as the facility where the event takes place in the forms operation box, and the dates of coverage to include load-in and load-out (November 10-14, 2022).

Insurance Coverage is not optional. Proof of insurance is required to be submitted to Michelle Mobley by Friday, September 2, 2022, at 5pm EST. Set-up on the show floor will not be allowed without proof of insurance on file. To submit your certificate of insurance submit your form here.

Booth Plan Approval

Schematic is required for submission and approval if your booth is larger than a 10×10. ASLA follows the IAEE Guidelines for Display Rules and Regulations for exhibiting.

Approval of the booth plan is required before set-up is allowed on the show floor. Booth plans must be submitted to Michelle Mobley by Friday, September 2, 2022, at 5pm EST. To submit your booth plan please upload the document through this link.

HOTEL INFORMATION

ASLA has negotiated special discounted room rates at ten San Francisco hotels, all within walking distance of the Moscone Center.  When exhibitors book their hotel room in the official hotel group block it helps ASLA negotiate better room rates and secure the cities in which you want to exhibit. Also, it ensures you receive excellent customer service support, if needed.

You can book hotel reservations through your exhibit booth staff registration dashboard.

*Important Note – the only hotel registration company that ASLA has partnered with is Maritz. If you are contacted by any other hotel reservation company, you are experiencing a fraud.

If you cancel your exhibit booth, you will still be responsible for canceling any travel arrangements you have made, including your hotel room block.

You can make hotel reservation changes or cancel a reservation any time before October 27, 2022, on our registration website that is powered by Maritz. Any changes or cancellations after this date will need to be with the hotel directly. You may do this any time after November 1, when they will have your reservation in their system.

If your hotel cancellation is received 72 hours or less before your arrival, you will be charged one night’s room and tax.

All blocks of 10 rooms or more must have names and credit cards applied to the individual rooms no later than September 29, 2022. If you have not provided a name for each room in your hotel block by this date, your rooms will be canceled.

Please note: Your hotel may charge the first night’s room and tax on or after October 20, 2022 and will be applied towards your stay.

ASLA exhibitor customer service for registration and housing
Email:  ASLAexhibitor@maritz.com 
Phone: (864) 208-0397 (available Monday-Friday 9am–5pm EST)

VACCINE/TEST REQUIREMENT

ASLA is following local city guidelines which are subject to change during the planning process. For the latest requirements please visit the Moscone Center website for details.   

We appreciate your willingness to work with ASLA as we continue to navigate through this pandemic. The health and well-being of our industry partners and attendees will remain our top priority. We will continue to communicate any updates and related information via email and our exhibitor website.

Questions? Please contact me at mmobley@asla.org.